Commonly used shortcut keys in Microsoft Office
Commonly used shortcut keys in Microsoft Office

Commonly used shortcut keys in Microsoft Office

Microsoft Office Shortcut keys are the combination of keys that are executed for a specific function or for a precise command. It is done within an application or computer. Here is the list of Microsoft Office Shortcut Keys, Internet Explorer shortcut keys, Chrome shortcut keys and etc.

Ctrl+0 Toggles 6pts of spacing before a paragraph.
Ctrl+A Select all contents of the page.
Ctrl+B Bold highlighted selection.
Ctrl+C Copy selected text.
Ctrl+D Open the font preferences window.
Ctrl+E Aligns the line or selected text to the centre of the screen.
Ctrl+F Open find box.
Ctrl+I Italic highlighted a selection.
Ctrl+J Aligns the selected text or line to justify the screen.
Ctrl+K Insert a hyperlink.
Ctrl+L Aligns the line or selected text to the left of the screen.
Ctrl+M Indent the paragraph.
Ctrl+N Opens a new, blank document window.
Ctrl+O Opens the dialogue box or page for selecting a file to open.
Ctrl+P Open the print window.
Ctrl+R Aligns the line or selected text to the right of the screen.
Ctrl+S Save the open document. Just like Shift+F12.
Ctrl+T Create a hanging indent.
Ctrl+U Underline the selected text.
Ctrl+V Paste.
Ctrl+W Close the currently open document.
Ctrl+X Cut selected text.
Ctrl+Y Redo the last action performed.
Ctrl+Z Undo the last action.
Ctrl+Shift+L Quickly create a bullet point.
Ctrl+Shift+F Change the font.
Ctrl+Shift+> Increase selected font +1pts up to 12pt and then increase font +2pts.
Ctrl+] Increase selected font +1pts.
Ctrl+Shift+< Decrease selected font -1pts if 12pt or lower; if above 12, decreases font by +2pt.
Ctrl+[ Decrease selected font -1pts.
Ctrl+/+c Insert a cent sign (¢).
Ctrl+’+ Insert a character with an accent (grave) mark, where is the character you want. For example, if you wanted an accented è you would use Ctrl+’+e as your shortcut key. To reverse the accent mark use the opposite accent mark, often on the tilde key.
Ctrl+Shift+* View or hide non-printing characters.
Ctrl+ Moves one word to the left.
Ctrl+ Moves one word to the right.
Ctrl+ Moves to the beginning of the line or paragraph.
Ctrl+ Moves to the end of the paragraph.
Ctrl+Del Deletes word to the right of the cursor.
Ctrl+Backspace Deletes word to the left of the cursor.
Ctrl+End Moves the cursor to the end of the document.
Ctrl+Home Moves the cursor to the beginning of the document.
Ctrl+Spacebar Reset highlighted text to the default font.
Ctrl+1 Single-space lines.
Ctrl+2 Double-space lines.
Ctrl+5 1.5-line spacing.
Ctrl+Alt+1 Changes text to heading 1.
Ctrl+Alt+2 Changes text to heading 2.
Ctrl+Alt+3 Changes text to heading 3.
Alt+Ctrl+F2 Open new document.
Ctrl+F1 Open the Task Pane.
Ctrl+F2 Display the print preview.
Ctrl+Shift+> Increases the selected text size by one font size.
Ctrl+Shift+< Decreases the selected text size by one font size.
Ctrl+Shift+F6 Switches to another open Microsoft Word document.
Ctrl+Shift+F12 Prints the document.
F1 Open Help.
F4 Repeat the last action performed (Word 2000+)
F5 Open the Find, Replace, and Go To window in Microsoft Word.
F7 Spellcheck and grammar check selected text or document.
F12 Save As.
Shift+F3 Change the text in Microsoft Word from uppercase to lowercase or a capital letter at the beginning of every word.
Shift+F7 Runs a Thesaurus check on the selected word.
Shift+F12 Save the open document. Just like Ctrl+S.
Shift+Enter Create a soft break instead of a new paragraph.
Shift+Insert Paste.
Shift+Alt+D Insert the current date.
Shift+Alt+T Insert the current time.


Chrome shortcut keys

Shortcut Keys Description
Alt+Home Open your homepage
Alt+Tab Toggle between browser windows
Alt+Left Arrow Back a page
Alt+Right Arrow Forward a page
F11 Display the current website in full-screen mode. Pressing F11 again will exit this mode.
Esc Stoppage or download from loading
Ctrl+(- or +) Zoom in or out of a page, “-” will zoom out and “+” will zoom in
Ctrl+1-8 Pressing Ctrl and any number 1 through 8 will move to the corresponding tab in your tab bar.
Ctrl+9 Switch to the last tab
Ctrl+0 Reset browser zoom to default
Ctrl+Enter This combination is used to quickly complete an address. For example, type “youtube” in the address bar and press Ctrl+Enter to get
Ctrl+Shift+Del Open the Clear Data window to quickly clear private data
Ctrl+Shift+B Toggle the bookmarks bar between hidden and shown
Ctrl+A Select everything on a page
Ctrl+D Add a bookmark for the page currently opened
Ctrl+F Open the “find” bar to search text on the current page
Ctrl+O Open a file in the browser
Ctrl+Shift+O Open the Bookmark manager
Ctrl+H Open browser history in a new tab
Ctrl+J Display the downloads window
Ctrl+K or Ctrl+E Moves your text cursor to the Omnibox so that you can begin typing your search query and perform a Google search
Ctrl+L Move the cursor to the browser address bar and highlight everything in it
Ctrl+N Open New browser window
Ctrl+Shift+N Open a new window in the incognito (private) mode
Ctrl+P Print current page or frame
Ctrl+R or F5 Refresh the current page or frame.
Ctrl+S Saves the current page
Ctrl+T Opens a new tab
Ctrl+U View a web page’s source code
Ctrl+W Closes the currently selected tab
Ctrl+Shift+W Closes the currently selected window
Ctrl+Shift+T This combination reopens the last tab you’ve closed. If you’ve closed multiple tabs you can press this shortcut key multiple times to restore each of the closed tabs.
Ctrl+Tab Moves through each of the open tabs going to the right
Ctrl+Shift+Tab Moves through each of the open tabs going to the left
Ctrl+Left-click Open a link in a new tab in the background
Ctrl+Shift Left-click Open a link in a new tab and switch to the new tab
Ctrl+Page Down Open the browser tab to the right
Ctrl+Page Up Open the browser tab to the left
Spacebar Moves down a page at a time
Shift+Spacebar Moves up a page at a time
Home Go to top of page
End Go to the bottom of page
Alt+Down Arrow Display all previous text entered in a text box and available options on a drop-down menu.



Also Read:


Microsoft Windows Shortcut Keys

Shortcut Keys Description
Windows key + R Run menu
Windows key + E Explorer
ALT + Tab Switch between windows
ALT + Space + X Maximize window
CTRL + Shift + Esc Task Manager
Windows key + Break System properties
Windows key + F Search
Windows key + D Hide/Display all windows
CTRL + C Copy
CTRL + X Cut
CTRL + V Paste

Accessibility Shortcuts

Shortcut Keys Description
Right SHIFT for eight seconds Switch FilterKeys on and off
Left ALT + left SHIFT + PRINT SCREEN Switch High Contrast on and off
Left ALT + left SHIFT +NUM LOCK Switch MouseKeys on and off
SHIFT five times Switch StickyKeys on and off
NUM LOCK for five seconds Switch ToggleKeys on and off

Internet Explorer Shortcuts

Shortcut Keys Description
END Display the bottom of the active window
HOME Display the top of the active window
NUM LOCK + ASTERISK on numeric keypad (*) Display all subfolders under the selected folder
NUM LOCK + PLUS SIGN on numeric keypad (+) Display the contents of the selected folder
NUM LOCK + MINUS SIGN on numeric keypad (-) Collapse the selected folder
LEFT ARROW Collapse current selection if it’s expanded, or select parent the folder
RIGHT ARROW Display current selection if it’s collapsed, or select the first subfolder

System Commands keys

Type the following commands in your Run Box (Windows Key + R) or Start Run

Shortcut Keys Description
devmgmt.msc Device Manager
Ctrl+Alt+Arrows Rotate screen
cleanmgr Disk Cleanup
mmc Microsoft Management Console
excel Microsoft Excel (If Installed)
msaccess Microsoft Access (If Installed)
powerpnt Microsoft PowerPoint (If Installed)
winword Microsoft Word (If Installed)
frontpg Microsoft FrontPage (If Installed)
notepad Notepad
wordpad WordPad
calc Calculator
msmsgs Windows Messenger
mspaint Microsoft Paint
wmplayer Windows Media Player
rstrui System Restore
netscp6 Netscape 6.x
netscp Netscape 7.x
netscape Netscape 4.x
control Opens the Control Panel
control printers Opens the Printers Dialog
cmd Command Prompt
iexplore + “web address” Internet Explorer
compmgmt.msc Computer Management
dhcpmgmt.msc DHCP Management
dnsmgmt.msc DNS Management
services.msc Services
eventvwr Event Viewer
dsa.msc Active Directory Users and Computers
dssite.msc Active Directory Sites and Services




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